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Privacy Policy 

Version 1.2 Revised August 13, 2024 

Property Works strives to set a high standard for protecting the privacy of your information. We want to be clear about how we collect, use, protect, and share your information, including your personal information, and the rights and choices you have about the ways in which you can help us protect your privacy. 

This Privacy Policy explains: 

  • What information we collect and why we collect it. 
  • How we use that information and when we disclose it. 
  • Your rights regarding that information, including how to access and update your information. 
  • The steps we take to protect your information. 

This Privacy Policy applies to the information that we obtain through your use of Property Works products and services, including our website (https://www.PropertyWorks.com), our platforms, social media, communications, and web-based tools (collectively, our “Services”). 

This Privacy Policy does not apply to personal information arising from Property Works’ employment-related activities. Except to the extent that a third party provides services on our behalf (such as a SaaS vendor), this Privacy Policy also does not apply to the practices of third parties to which we may link or otherwise refer you, such as consultants, penetration testing firms, audit firms, and other vendors. 

Geography: Property Works is a U.S. based company that offers our Services to domestic and international business customers. As a result, information that we collect, including personal information, may be transferred to our U.S. offices to permit us to comply with our legal and contractual obligations, to provide information and services to prospective and current clients, and to perform related business activities. In addition, we may provide information to third-party service providers in the U.S. and in other countries to the extent necessary to support Property Works’s business activities, and we may access personal information collected by our customers to support the Services that we provide to our customers. Thus, personal information may be transferred to and stored on servers located in the United States and in countries different from the country in which that information was initially collected. Similarly, information we collect may be accessed by Property Works and our third-party service providers and business partners from countries other than the ones in which the information is stored. 

If you have any questions or concerns about this Privacy Policy or about our privacy or data security practices, please contact us at info@PropertyWorks.com. 

What We Mean by Personal Information 

For purposes of this Privacy Policy, “Personal Information” means information from or about you that identifies you directly and information that is associated with you and thus could potentially identify you, including when combined with other information from or about you. 

“Sensitive Personal Information” includes data about racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union memberships, genetic and biometric data when used for identification purposes, and data about health, sex life, and sexual orientation. 

Types of Personal Information that We Collect 

  • Names 
  • Physical address 
  • Email addresses 
  • Telephone numbers 
  • Business contact information, including names, email addresses, business addresses, telephone numbers, company name or business affiliation, and title. 
  • User IDs and passwords 
  • Personal information that you choose to share within our system 
  • Identifiers of devices used to access our Services 
  • Information that We Collect from and About You 

Information that You Provide to Us Voluntary 

Account and Profile Information: We collect information about you and your company when you register for an account, create or modify your profile, and make purchases through our Services. Information we collect includes your name, username, address, email address, phone number, and payment card details. You may provide this information directly through our Services or in some cases another user (such as an account administrator) creating an account on your behalf may provide it. If you provide information (including personal information) about someone else, you confirm that you have the authority to act for them and to consent to the collection and use of their personal information as described in this Privacy Policy. 

Content: We collect and store content that you create, input, submit, post, upload, transmit, or store while using our Services, including without limitation the Customer Data. Such content may include any personal or other sensitive information submitted using our Services, such as HIPAA protected health information, EU personal data, and other information such as source code or regulatory compliance materials. 

Other submissions: We collect other data that you may submit to our Services or to us directly, such as when you request customer support or communicate with us via email or social media sites. 

Information that We Collect Automatically When You Use Our Services 

Web Logs and Analytics Information: We record certain information and store it in log files when you interact with our Services. This information may include Internet protocol (IP) or other device addresses or ID numbers as well as browser type, Internet service provider, URLs of referring/exit pages, operating system, date/time stamp, information that you search for, your locale and language preferences, your mobile carrier, and system configuration information. We also collect and store analytics information when you use our Services to help us improve our Services. 

Cookies and Other Tracking Technologies: We use various technologies to collect information, including cookies that we save to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory. We use cookies to improve and customize our Services and your experience; to allow you to access and use the Services without re-entering your username or password; and to count visits and understand which areas and features of the Services are most popular. We may also associate the information we store in cookies with personal information you submit while on our Services. You can instruct your browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie from websites you visit. If you do not accept cookies, however, you may not be able to use all aspects of our Services. 

By using our services at www.PropertyWorks.com, you agree to receive service-related SMS and email communications from us. These communications may include updates about your account, notifications about service changes or updates, and other important information related to the services we provide. We will only send these communications to the contact information you provide to us, and you may opt-out of receiving these communications at any time by contacting us. 

Information that We Collect from Other Sources 

Information from third parties: We may obtain information, including personal information, from our business partners and service providers. This information includes, but is not limited to, information that we receive from our direct marketing providers, product referrals, and other interactions. We also may combine information we receive from third parties with other information we collect from you through our Services as described in this Privacy Policy. If we use this information to provide you with opportunities that we think may be of interest to you, you will have the ability to inform us that you do not wish to receive such offers, and you may unsubscribe from our marketing and other email communications by clicking on the link in the email, sending an e-mail to info@PropertyWorks.com, or accessing your user account and changing your distribution preferences. 

Information provided by other individuals: While using our Services, individuals may provide information about another individual, or an authorized user (such as an account administrator) creating an account on your behalf may provide information about You. When one individual provides us with information (including personal information) about another individual, we assume that the individual has permission and authority to do so and to consent on behalf of that individual to the collection and use of personal information as described in this Privacy Policy. Please contact us immediately at info@PropertyWorks.com if you become aware of an individual providing us with personal information about another individual without being authorized to do so, and we will act consistently with this Privacy Policy. 

Information that We Receive About You From Our Customers 

While using our Services, our customers may create, input, submit, post, upload, transmit, or store personal information that they have collected from individuals. During the course of our business relationship, we may need to access a customer’s account and the information it contains to provide support for our Services. 

Our customers and prospective customers are responsible for complying with all applicable federal, state, local, and international laws and regulations regarding notice, disclosure, consent, and transfer of personal information, prior to providing that personal information to Property Works. 

In addition, our customers and prospective customers are also responsible for identifying, in the Services agreement or in a related document (such as a HIPAA business associate agreement or GDPR data protection agreement), any additional requirements for protecting, accessing, and handling personal information in a particular matter that exceeds the reasonable, risk-based administrative, technical, and physical safeguards that Property Works would otherwise routinely implement, or that are inconsistent with the collection and use practices identified in this Privacy Policy. 

Unlike the other collections of information described in this section, our agreements with customers include specific protections and limitations regarding our access to and use of personal information collected by customers, and we do not access, use, copy, retain, or aggregate that customer data except as stated in those agreements. 

Why We Collect Information from and About You 

We will not use your personal information for anything other than the following lawful purposes: 

To establish and maintain contractual relationships with our customers: 

  • To establish relationships with new customers 
  • To fulfill our obligations to current customers 
  • To contact customers regarding account-related issues and business communications relating to the Services, including technical notices, updates, security alerts, and administrative messages 
  • To enable individuals to access and use our Services 

To comply with our legal obligations: 

  • To comply with legal obligations, including but not limited to complying with tax and financial reporting requirements 
  • To demonstrate compliance with applicable privacy and data security laws and regulations, such as HIPAA and GDPR 
  • To comply with incident monitoring, reporting, assessment, and notification requirements 
  • To comply with other applicable criminal and civil law and regulatory requirements under federal, state, and international law 

To provide services and information that you request and consent to receive: 

  • To provide customer service and support 
  • To communicate with you, including responding to your comments, questions, and requests regarding our Services 
  • To process and complete transactions, and send you related information, including purchase confirmations and invoices 
  • To provide direct marketing, email, and other distributed information distribution 

To fulfill our other legitimate interests to the extent that they are not overridden by individual interests, fundamental rights, or freedoms: 

  • To administer, operate, maintain, and secure our website and Services 
  • To monitor and analyze trends, usage, and activities in connection with our Services 
  • To investigate and prevent fraudulent transactions, unauthorized access to our Services, and other illegal activities 
  • To verify compliance with our internal policies and procedures 
  • For accounting, record keeping, backup, and administrative purposes 
  • To customize and improve the content of our communications, websites, and social media accounts 
  • To educate and train our workforce in data protection and customer support 
  • To provide, operate, maintain, improve, personalize, and promote our Services 
  • To develop new products, services, features, and functionality 
  • To market our products and services (first-party marketing only; we do not provide personal information for use in marketing any non-Property Works, third-party goods or services) 

When possible, we will use anonymized data for these purposes, but if we do not, or if we combine it with Personal Information we will treat it in accordance with this Privacy Policy. 

When and Why We Share or Disclose Personal Information 

Except to the extent necessary to fulfill our business obligations, to accomplish one of the lawful purposes described in this Privacy Policy, or pursuant to your express instructions, we do not sell, transfer, or otherwise disclose personal information that we collect from or about you. 

We may share your information in the following ways: 

With your express consent: We will share your personal information with companies, organizations, or individuals outside of Property Works when we have your consent to do so. 

When you choose to directly share your information while using our Services: When you use our Services, certain features allow you to make some of your content accessible to the public or other users of the Services. We urge you to consider the sensitivity of any information prior to sharing it publicly or with other users. 

When your account is accessed by your organization’s designated Property Works administrator: Your Property Works account owners and administrators may be able to: 

  • Access information in and about your Property Works account; 
  • Disclose, restrict, or access information that you have provided or that is made available to you when using your Property Works account, including your content; and 
  • Control how your Property Works account may be configured, accessed, or deleted. 

With our vendors and business partners, to accomplish our business purposes: We may share your information with our service providers and other third parties who perform services on our behalf. We provide your payment information to our service providers for payment processing and verification. Service providers such as analytics providers may collect information about your online activities over time and across different online services when you use our Services. We also work with third-party service providers to provide the cloud-based tools that our customers use to create their secure storage containers and securely store their sensitive information, including personal information. 

When necessary to comply with laws and law enforcement requests, or otherwise to protect our rights or those of individuals: We may disclose your information (including your personal information) to a third party if: 

  • We believe that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or governmental request; 
  • To enforce our agreements, policies and terms of service; 
  • To protect the security or integrity of Property Works’s products and services; 
  • To respond to an incident involving personal data for which Property Works has direct or indirect responsibility 
  • To protect the property, rights, and safety of Property Works, our customers or the public from harm or illegal activities; 
  • To respond to an emergency which we believe in the good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person;  
  • To develop new products or services; or 
  • To investigate and defend ourselves against any third-party claims or allegations. 

As the result of a business transition: We may share or transfer your information (including your personal information) in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. We will take reasonable steps to assure that any other entity involved continues to comply with the terms of this Privacy Policy. We will notify you of such a change in ownership or transfer of assets by posting a notice on our website. 

Sharing aggregate, anonymized, deidentified, or otherwise non-personal data: We may share aggregate, anonymized deidentified, or otherwise non-personal information that does not directly or indirectly identify you and that cannot, with reasonable effort, be used to reidentify you in order to improve the overall experience of our Services or for other commercial purposes. Such aggregated, anonymized, deidentified, or otherwise not re-identifiable information is not personal information within the scope of this Privacy Policy. 

Your Control Over Your Personal Information 

  • You may decline to share certain personal information with us, in which case we may not be able to provide to you some of the features and functionality of our Services or fulfill your requests. For example, we need your email address to authenticate you and perform account services such as password resets, or to provide you with customer support. 
  • You may decline to accept cookies, but that decision may affect the functionality and performance of our Services. 
  • You may update or correct your personal information at any time by accessing the account settings page on the website or within our platform. 
  • You may opt out of receiving promotional communications from Property Works by using the unsubscribe link within each email. Note that, as long as you maintain an account with us, you will continue to receive administrative messages from us regarding the Services. 
  • You may request information about, and access to, the personal data that we collect from you. 
  • You may ask questions or make complaints about our privacy and data security practices with regard to your personal data. 
  • You may request that we delete information that we have collected about you. 
  • You may ask us for a copy of the information that we collected from you. 

To exercise any of these options, or for additional information about our privacy and data security practices, contact us at legal@Property Works.com. 

Security 

Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. That said, we certainly try very hard, employing a variety of organizational, technical and administrative measures to provide a level of security appropriate to the risk associated with the personal information you trust us with. 

Property Works protects personal information under its control, and requires its service providers to also protect against, accidental or unlawful destruction, loss, alteration, unauthorized disclosure of or access to, personal data transmitted, stored, or otherwise processed. 

If you have concerns about the security of your information with Property Works, please contact us immediately at info@Property Works.com to report an issue. 

Data Retention 

We retain your personal information only as long as necessary to accomplish the business purpose for which it was collected, rights set-forth herein, or to comply with our legal and contractual obligations. 

Children’s Privacy 

Our Services are not directed to individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us at info@PropertyWorks.com. 

California Privacy Rights 

California Civil Code Section 1798.83 permits Property Works customers who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact us at info@PropertyWorks.com. 

Information for International Users 

The APIs we use are hosted in the United States. You may choose to use our services in non-U.S. regions, such as the European Union or other regions of the world with laws governing data collection and use that may differ from U.S. law. Please note that when you use our APIs, you are transferring your information outside of those regions to the United States for storage and processing. By providing your information, you consent to any transfer and processing in accordance with this Policy. 

Complaints, Questions, and Arbitration 

In compliance with the EU-U.S. and Swiss-U.S. Privacy Shield Principles, we strive to resolve all complaints about privacy and the collection or use of customer information. If you have questions about our participation in the Privacy Shield programs or have a complaint, please send an e-mail to info@PropertyWorks.com. 

Under the Privacy Shield programs, any unresolved privacy complaints can be referred to an independent dispute resolution mechanism. We use the International Centre for Dispute Resolution®/American Arbitration Association®. If you feel that we have not satisfactorily addressed your complaint, you can visit the ICRD/AAA website at https://apps.adr.org/webfile/ for more information on how to file a complaint. In some cases, you may be able to invoke binding arbitration. 

Changes to this Privacy Policy 

We may change this Privacy Policy from time to time. If we make any changes, we will notify you by revising the version and date at the top of this Privacy Policy and, in some cases, where appropriate we may provide you with additional notice (such as adding a statement to the log-in screen or sending you an email notification). 

Your continued use of our Services after the revised Statement has become effective indicates that you have read, understood, and agreed to the current version of this Statement. 

Contact Information 

Please contact us with any questions or comments about this Statement, your personal information, our use and disclosure practices, or your consent choices by email at info@PropertyWorks.com.